Run Payroll

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Revised Income Tax Slabs

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Previous Income Slabs | New Income Slabs | Tax Rate

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Upto 3,00,000 | Upto 3,00,000 | Nil

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3,00,001-6,00,000 | 3,00,001-7,00,000 | 5%

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6,00,001-9,00,000 | 7,00,001-10,00,000 | 10%

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9,00,001-12,00,000 | 10,00,001-12,00,000 | 15%

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12,00,001-15,00,000 | 12,00,001-15,00,000 | 20%

Above 15,00,000 | Above 15,00,000 | 30% Given below are the various salary options and features available under Run Payroll in your Payroll Dashboard.

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Execute Payroll

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Stop Salary

If you wish to stop the salary for an existing payroll member, you have the following options to do so:

1. Log in to the Payroll Dashboard.
2. Navigate to People and select the employee’s profile.
3. Click Compensation & Perquisites → EDIT the annual Salary.
4. Set the annual salary to 0.
5. Log in to the Payroll Dashboard.
6. Navigate to People and select the employee’s profile.
7. Scroll down to Stop Salary.

On the other hand, if you wish to only pause an employee’s salary for a particular month, you can skip payroll for that month.

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Skip Salary

You can skip employees’ salaries on the Payroll Dashboard:

• Individually
• In Bulk

Filter the employees by their departments or locations and select them to skip their salary using the check box. You need not manually skip employees one-by-one with this add-on.

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Individual Skip Salary

To individually skip or pause payroll:

1. Log in to the Payroll Dashboard.

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Bulk Skip Salary

To skip salary in bulk:

1. Log in to the Payroll Dashboard.
2. Go to ADMIN OPTIONS → Pay Employees → Run Payroll.
3. On the Payroll Summary page, click the check box above the employee’s list view. You can search and filter the employees via Location or Department.
4. Select the employees you want to skip salary for.
5. Click SKIP SELECTED to skip the salaries.

• With the Gross Pay status like skipped, the SKIP SELECTED button shows multiple salary actions like Resume Selected, Skip All Except Selected and more.
• If the payroll is already finalised, click on Make Changes and update that month’s salary disbursals.

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Resume Skipped Salary

To pay the same employee’s salary later:

1. Log in to the Payroll Dashboard.

If you want to exclude an employee from all future payroll processes, indefinitely or until chosen manually, you can stop salary.

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Execute Payroll for One Employee

Your employee is availing their salary earlier than usual, or is exiting the company and the final settlement needs to be done immediately. In such cases, you can run payroll for just that employee. To do so:

1. Log in to the Payroll Dashboard.

Now you can finalise your payroll and request execution.

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Resume Other Employees’ Skipped Salaries

Remember to resume the salaries for the rest of the employees. To do so:

1. Log in to the Payroll Dashboard.

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Revise Salary

You can set an employee-level salary revision with an effective date on the Payroll Dashboard:

• Individually
• In bulk

Know how Payroll treats salary revision arrears.

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Individual Revision

To revise employees’ salary with an effective date individually:

1. Log in to the Payroll Dashboard.
2. Navigate to People → Employee name.
3. Go to EDIT against Compensation & Perquisites.
4. Click REVISE COMPENSATION.
5. On the Revise compensation page, modify the following as applicable:
   1. CTC in case of default salary structure adopted by Payroll. Or you can select custom salary structure as applicable to your organisation.
   2. Add Voluntary Provident Fund.
   3. Perquisites.
   4. Deductible benefits.
   5. In the Add Salary effective date section, click Add salary effective date to customise the date for the salary changes to reflect in the employee’s payslip. This is optional.
6. Click NEXT to verify the arrears and finalise the revised salary.
7. Click CONFIRM.

You have successfully revised an employee’s salary.

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Bulk Revision

To revise salaries for multiple employees, you can bulk upload revisions with the respective effective dates.

1. Log in to the Payroll Dashboard.
2. Navigate to People → Employee name.
3. Go to Compensation & Perquisites → EDIT.
4. Click Bulk Salary Revision.

The Salary revision & arrear calculation page opens.

1. Select the salary effective date applicable for all employees.
2. Download the Salary Revision Sheet.
3. Enter the revised salary details against the relevant employee’s names.
   • Delete the employee rows for whom salary revisions are not applicable.
   • Enter the revised CTC amount in the template in the Default Structure sheet.
   • In the Custom Structure sheet, enter the revised CTC breakdown for each employee under Custom Salary Structure.
4. Save the file and upload the template.
5. Click Continue.
6. Preview the changes and confirm the revised salary and arrears. Download the arrear report to view the caclulations.
7. Click Proceed to Confirm.

You have successfully revised salary in bulk for multiple employees. After revision, all the arrears are auto-applied for the particular employee. To check that:

1. Go to Pay Employees → Run Payroll.
2. On the Payroll Summary page, click the Edit icon against the employee’s name.
3. Check the Arrears drop-down. You can further edit the arrears amount.

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Resolve Errors

In case of errors in the upload file, the system provides an error report that you can download, fix and reupload.

1. Click Get error report.
2. In the downloaded file, fix the errors highlighted in the errors column.
3. Click Replace file to reupload the fixed error file.

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Terminate and Run Last Payroll

You can terminate employees on the Payroll Dashboard and process their full and final settlement (FnF). This enables you to offboard employees from your organisation and Payroll. To terminate/dismiss an employee:

1. Log in to the Payroll Dashboard.
2. Navigate to People and click on the particular employee’s profile.
3. Click DISMISS EMPLOYEE at the bottom of the page. This opens the Initiate exit process page.
4. Select the Last working date (LWD) from the drop-down calendar and provide a reason for dismissal. If you have enabled the resignation module, we automatically add the LWD once the employee submits their resignation.

This initiates the full and final settlement process for the employee. Know how to process employee’s FNF. You have successfully dismissed the employee from the organisation. View the employee’s payslip to verify the payroll calculation before executing payroll.

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Pay Employee Level Arrears

You can pay employees’ arrears on the Payroll Dashboard. Manually calculate and add component-wise arrears to employee salaries, including allowances and deductible benefits. To add arrears to employee’s salaries:

1. Log in to the Payroll Dashboard.
2. Go to ADMIN OPTIONS → Pay Employees → Run Payroll.
3. Click the Edit icon against the employee’s profile you want to add arrears.
4. In the Edit Salary page, click to the Arrears section.
5. Enter the arrears amounts against the respective salary components. You can also reverse LOP deductions.

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How to pay Salary Revision Arrears?

You need not manually pay any salary revision arrears. After you revise salary effective from a past date, we automatically calculate and display the arrears payable. We add and process the salary revision arrears automatically in the upcoming payroll cycle.

1. Click DONE after finalising the component-wise arrears.

You have successfully added component-wise arrears to your employee’s salaries.

• To check the arrears in future, refer to the Salary Register.
• The arrears reflect on the payslip as additions. Click Gross Pay in the Payroll Summary page to view the updated payslip.
• TDS on arrears is deducted in the same month as arrears are added.

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Attendance-based Salary Calcuation

You have three ways with which you can calculate loss of pay for Unpaid/Excessive Leave Work. Know how you can make salary deductions for the same below.

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Additions and Deductions

Payroll supports adding incentives, bonuses and other components to the monthly payroll activity. You can also make deductions in the employee’s payroll. The additions and the deductions reflect in the employee’s payslip and are taxable as applicable.

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Additions

To add incentives and others to your employees’ payroll, you must:

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Deductions

To make deductions from your employee’s payroll, you must: If the edit icon looks uneditable and says Final, click Make Changes on the right menu to make the column editable again. Know more about making changes to payroll.

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Loss of Pay

Payroll does not automatically deduct the loss of pay based on attendance. By default, attendance is considered present for all calendar days of the month in Payroll. Know more about attendance. Following are some ways to deduct salary for the Loss of Pay days:

• Standard recovery of an amount: Enter the total amount directly after calculating the total amount to be deducted from the employee’s salary.
• Loss of Pay days: Enter the number of days to prorate the value automatically.
• Jibble Integration: Sync the loss of pay data from the Jibble Dashboard to automatically calculate and deduct loss of pay amount. Know more about the Jibble attendance integration.

To pay Loss of Pay arrears, follow the steps mentioned in Run Payroll.

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Calculations

Loss of Pay is usually calculated on the total number of days in the month and not on the total working days of the month.

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Default Salary Structure

Consider the following example where LOP days added is 2 in Payroll’s default salary structure. LOP days are prorated on the gross salary of the employee. It is calculated on the basis of either: Consider the following conditions to calculate LOP:

• Attendance is calculated on all working days in the month.
• All Sundays are off days.
• There is no other holiday in the month.

In such a case, LOP is calculated as: (Actual Monthly Salary x Total Days Worked) / Total Working Days Where:

• Total working days in the month excludes 4 Sundays.
• Total Days Worked = Total Working Days (excluding week-offs/Sundays) - Employee Working Days (excluding week-offs/Sundays)

Actual Gross Salary x 25 / 27 gives the Gross salary post LOP deductions. If you configure to calculate attendance based on total number of days of the month, LOP is calculated as: (Actual Monthly Salary x Total Days Worked) / Total Number of Days in Month Where:

• Total working days in the month includes 4 Sundays.
• Total Days Worked = Total Working Days (including week-offs/Sundays) - Employee Working Days (including week-offs/Sundays)

Actual Gross Salary x 29 / 31 gives the Gross salary post LOP deductions.

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Custom Salary Structure

If you use a custom salary structure, we do not prorate the employee/s LOP deduction based on the gross salary. All the salary components, except compliance payments, are prorated separately based on your organisation’s attendance setup to arrive at the LOP deduction amount. Consider the following example where:

• LOP applicable = 1 day
• Total number of days in the month of March = 31 days
• Employee’s working days = (31 - 1) = 30

LOP is calculated as follows:

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Salary Components | Actual Salary | Salary post LOP

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Basic Pay | 1,16,667 | 1,12,904

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HRA | 58,333 | 56,451

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Special Allowances | 1,53,283 | 1,48,338

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EPF Contribution | 1,800 | 1,800

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Medical Allowance | 1,250 | 1,210

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Conveyance Allowance | 2,000 | 1,935

Gross Pay | 3,33,333 | 3,22,683

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Bulk Upload

You can change the additions, deductions and loss of pay for all your employees in bulk on the Payroll Dashboard. To navigate to the bulk upload feature:

1. Log in to the Payroll Dashboard.
2. Go to ADMIN OPTIONS → Pay Employees → Run Payroll.
3. On the Run Payroll page, click the Edit icon against any employee. The Edit Salary pop-up page opens.
4. Click Bulk Upload.
5. The Bulk Additions/Deductions/Loss of Pay page appears.

On the Bulk Additions/Deductions/Loss of Pay page:

1. Select the month for which you want to make the attendance-based salary modifications.
2. Click Download Now. The .xlsx template containing the employee details for the month is generated. Skipped employees’ details are not downloaded.
3. Follow the on-screen instructions to finalise the template.
   • Delete the rows for employees with unmodified salary details.
   • Add new rows for each employee having any combination of additions/deductions/loss of pay.
4. Upload the updated .xlsx file. You can click Replace File to upload a different file.
5. Preview the file uploaded. When satisfied with the changes, click Confirm → Proceed.

You have successfully uploaded the template with the attendance-based salary modifications.

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Resolve Template Errors

When you upload an incorrect file, you see:

• The Processing failed message on the Bulk Additions/Deductions/Loss of Pay page.
• Total number of errors in the file.
• Option to download the Error Report.

To resolve errors during template upload:

1. Click Get error report.
2. Make the required changes in the error file.
3. Reupload the error file to validate the corrections.

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Related Information

• Salary
• One-time Payments
• Reimbursements